Project management software advantages and disadvantages

In order to find out a suitable solution for your needs you should evaluate project management software advantages and compare them against project management software disadvantages to know if pros are stronger than cons. This article is dedicated to consideration of how to know if software matches your needs and how to evaluate all the project management software pros and cons in order of selecting the most suitable one. The project management software market is growing all the time with new products of different complexity and price, so it may seem to be quite difficult to find a proper solution among all this diversity of offers and solutions. In spite of considerable project management software market size, it is not sharply segmented, so the main rule is the following – the more specific your requirements are the easier it will be to find the answer. First of all you need to decide what kind of general functionality you need in order to cope with your business activities. In other words you should obtain an actual vision of your needs which will be the starting point for your research, for example you may want a powerful project management application to manage project finances, risks etc, or you may need a simpler solution of practical bent – to assign tasks to your employees, coordinate their workloads and schedules, track project progress in terms of tasks etc.

Advantages of project management software – how to define them?

General items are called project management software benefits which are not the same as detailed software features which give you more specific definition for software functionality. When you begin initial evaluating of the project management software pros and cons through studying and comparing their detailed feature lists, this can only complicate the whole process, so what you need to do is to contact sales/support departments of software development companies with a brief request including what you want to see in project management software, asking if they can satisfy these needs. There are the following examples of benefits that you may request:

• Possibility to collaborate with your teammates in real-time (assigning and controlling tasks).
• Possibility to share documents – systematizing, editing, status-tracking etc.
• Possibility to manage work-related costs.
• Possibility to manage risks, budgeting, business forecasting etc.
• Possibility to build performance reports and charts.
• Simplicity in use and installation.
• Moderate and flexible project management software pricing.
• Qualified and attentive support service.

What you need to know about the software is approximate project management software market share that it takes to be sure that this tool is quite popular and it has enough of satisfied users to be trusted. Study their testimonials and case studies. 

Disadvantages of project management software:

Disadvantages are defects in software usability which can prevent you from buying it. You may face the following serious disadvantages that can negatively influence your choice:

• Overpriced project management software costs related to software buying, implementation, maintenance etc. Some products are sold along with different modules which make them more expensive than it is officially announced, for example you may be charged with additional payments for collaborative server etc.

• Poor or ugly user interface. It is clear that you cannot be satisfied using a tool which interface just exasperates you, because it looks weird, it is inconvenient, overloaded etc.
• Poor quality. If software is full of “bugs” you cannot use it normally. In order to understand if it is ok you should join trial period to take all-round project management software testing to know if it is really workable, but not producing error-messages after every operation.
• Careless support service. If you cannot get any answer from their support service for a few days, then you shouldn’t pay them as far as their carelessness doesn't bode well.

Example of effective project management software:

VIP Task Manager is a client-server system which is suitable for small and midsize business, because of its rich tasks management capabilities. It has moderate project management software price which is transparent and fair. There are no any hidden or additional payments, all you need to do is to pay for the number of licenses you want (depending on number of your teammates) and you will get the single installation setup including client and server components. This tool is very easy in installation and use, so you don’t need any project management software trainings, except for simple tutorials which can be found on-line and in PDF. You can test out 30-days trial version to decide if this software justifies its project management software earned value.