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Home » Solutions » Project Management Solution » Project management tracking
Project management tracking  

Project management tracking



 
 

Project management tracking methods are used when it is necessary to gather, collect, systematize, analyze and evaluate information indicating project’s “health” and status of performance. PM methodologies mean creating of system delivering the appropriate information on project tasks and resources to project managers and supervisors. Establishing such a system includes setting up certain measures to control and evaluate progress made over the project performance, along with obtaining appropriate tools for monitoring the essential project parameters. Traditional tools include paper reports telling the project key indicators ( templates that should be filled in by authorized persons, with certain regularity). Today, computer programs can be used for this purpose. Let’s consider how to monitor work.

The point of such software is to make work monitoring easier and faster as possible. Actually software should transfer the templates into electronic format, along with interconnecting job superiors and team members of all other levels through electronic communicational channels. To be efficient project management tracking software should cover not only reporting, but also other areas of PM, for example planning. Let’s consider some “must have” functions for computer-based program.:

  • Job sheet – conceptually this is an instrument showing the list of tasks along with displaying their current statuses described in multiple parameters. Such a sheet should have configurable interface and adjustable properties, so project manager can get a complete project picture in terms of different dimensions – for example to control tasks assigned to certain persons.
  • Resource-oriented monitoring – of course, managers should keep abreast of resources (usually time and costs) to know how they are spent, and if all predefined plans are followed correctly. The set of tools should include possibilities to plan, control and calculate project budget, time parameters and other quantitative metrics.
  • Productivity and efficiency – the entire workgroup as well as every particular member should be properly controlled in terms of work productivity and efficiency. Electronic form of communicating facilitates collecting and systematization of the work performance data, so such software should help you in monitoring not only the current performance metrics, but also enable you to review previous data to define tendencies and issues.
Shared calendar program

Technology of project management tracking programs:

In order to improve PM , it is desirable for such software to work through client-server technology, because this ensures real-time communication between teammates as well as instant data gathering through network of client applications connected to server component. This kind of technology can be called online system, because it gives to team members and their supervisors the possibility to stay “on-line” (in regime of real-time collaboration, staying in touch with situation all the time).

Specific example

VIP Task Manager is client-server package that promotes real-time communications between team participants. With a help of this product you are free to plan, assign and control tasks within your workgroup. This tool enables focusing on the task s at hand without ever losing sight of the big picture – you can adjust this product right to your needs, including planning and controlling costs, time, productivity, efficiency and many other quantitative parameters used in your projects.

     

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