Time management schedule

Time management schedule is a core instrument which helps us to keep our time under control. There are two main types which both are just brilliant because of their simplicity and clearness – calendar time grid and to-do list. Actually, there is nothing more effective yet, than just a schedule chart (time grid) with tasks and appointments recorded on it. It works perfectly just because it is a map where everything important is clearly allocated, so that nothing can be missed. Process of working with this tool can be facilitated by using templates where it is very important to select the right structure and scale matching your needs. This article is dedicated to things you need to consider while designing or selecting a blank calendar for your needs:

How to make a time management schedule:

There are a lot of different areas of people’s activity where time management schedules can be used, and the boon resides in the fact that in spite of specificity the main traits of schedule composing are almost the same for all cases. Here we represent some important traits which directly influence effectuality of this tool:

• Time grid scale – it is necessary to select the right scale for your time grid, reasoning from your needs, so that appropriate appearance of the calendar can deliver you a good picture of what you have to do during certain time period or what upcoming events you need to prepare for. For example, in respect to micro-periodical time planning, daily schedule is an instrument which will help you, as it can easily show tasks and appointments in terms of hours and minutes, but if to speak about bigger periods, like months, then weekly agendas will work as it shows tasks in terms of days and dates, without precise specification of their daytime.

• Purposiveness – as there are different purposes of job scheduling, you need to design right schedule’s structure reasoning from the best way to cover your needs. Let’s say you need to manage organization’s business resources (conference rooms, vehicles, etc.), so that you can plan time when they are occupied. For this purpose you can do the following: first of all, select a right time grid scale (let’s say you need a day scale), and then you need to define resources that you want to plan. Create just a table where you have resources as columns, and lines as hours and minutes of the day, or in another words create a scale representing daytime, so that you can fill-in each column along with this scale according to time resources are occupied (see the screen-shot). 

Since computers become popular, there is no need anymore to create schedules on a paper. In order of preventing wrong prioritization, multitasking and schedule conflicts you can use special time management software. The striking example of such a program is VIP Task Manager that features powerful tools – adjustable Calendar to manage timelines and agendas, agile Task List to create, form up and report to-do lists, and Task Tree of interrelated levels to manage projects. 

With a help of this effective, yet simple tool you can create sample time management schedules to share them in your team. Owing to customizability of Calendar mode, you can schedule and view projects and individual tasks represented in terms of Daily, Weekly, Monthly or Yearly views. After using this tool for a while, you will see how heavily time management schedule excels any paper analogues in agility and convenience as it tasks only few moments to switch from one the grid scale to another, along with changing schedule purposiveness.