Weekly time management

Weekly time management is a sub-discipline of business time management that refers to setting tasks in a week-wide format, so that employees and superiors can plan and summarize their efforts on weekly basis. This type of planning can appear very productive in different industries. In order to be highly effective, each time manager can use special computer-based planner (type of software) allowing him to coordinate working activities of his subordinates in terms of weeks. Such a package provides its users with a number of sharable electronic templates. A schedule template is a tool for setting out your working tasks for a week represented in different variations, so that you can learn your tasks in the following manners:

• In a mixed style – you will see a big schedule including all your tasks and appointments planned for certain week;
• In a specified style – you will see only items that match certain predefined requirements –certain task category or attribute (for example, you may need to see all activities referring to some specific project);
• In a systematized style – this is a hierarchical grid showing your tasks grouped and sorted, so that you can see their references by a number of different attributes;

We can consider usual functionality with a help of specific example called VIP Task Manager:

• Weekly time management sheet – it is a task list of working items planned for a week. Tasks and appointments on such a work-sheet can be properly columned, so that you can view them in a manner providing you with information on additional tasks attributes, such as priorities, categories, etc. VIP Task Manager provides you with an agile electronic template (Task List mode) which will show your weekly business agenda systematized in any style appropriate for your current needs:
  • Your to-do list can be formed up to display only tasks marked with certain Priority, or you can see your daily tasks sectioned according to their Priorities (providing you with a time management matrix);
  • You can display tasks referring to certain Categories (Task Groups), so that you can easily check the reference of your items;
  • You can see your tasks for the week sectioned according to their days, so that you will see particular worksheets for Monday, Tuesday, etc (grouping tasks by Due date). 

• Weekly time management calendar – it is a weekly time management template making your tasks represented on a time-grid. This is probably the most natural manner to view your weekly workflow as it is visually convenient to see your tasks mapped out on a calendar. VIP Task Manager provides you with an effective weekly template (Calendar mode) that can be shared among multiple teammates. This mode can work in different regimes (daily, monthly, yearly) including weekly time management calendar helping you to:
  • View the tasks, assignments and appointments on a view sectioned by days;
  • View the tasks according to their assignments, so that you will see workloads of different employees on different sub-calendars;
  • View priorities and daytime order of your tasks;

• Tree-like weekly time management chart – this is a weekly time management grid working in a format of multi-level task tree. It is necessary when you want to see the entire map of your categories, for example when managing a project or business process. VIP Task Manager has such a weekly time management chart (Task Tree mode) that can be used for the following purposes:
  • You can navigate through the structure of your categories to pick up weekly tasks (through setting time filter to Weekly range);
  • You can see how the progress of your project is supposed to move during the current/next week (or how the project progressed throughout the previous week);