In general, this is a methodology of collecting time-related data to control progress over your daily schedules. Time tracking methods are quite diverse, but all of them are focused on tracking a current status of certain work at certain points of time (for ex: start end finish dates and milestones). If to speak about best practices, then we can mention practice of Business Calendaring when the organization’s workflow (tasks and appointments) is mapped out on an electronic calendar to provide business managers with a convenient all-round time review on what and when was completed, and what is coming up next. You can find out a big number of tips on the Web, elucidating popular business topics, such as “how to calculate durations of tasks”, etc. The benefits are just obvious – with a help of these methods you can observe and meet your time-related commitments better and can obtain a better performance. There are some software products that can help you in this practice.
You can use special time management programs such as VIP Task Manager that is a client-server tool for offices, any kinds of business and project teams, scientific workgroups, virtual teams, etc. With a help of this tool you can create and share business calendars, control durations of tasks, manage timesheets of personnel, etc.
For effective time management – do the following:
- start your workforce mngmnt software;
- organize (categorize) your project and daily tasks;
- schedule your tasks and appointments;
- plan tasks in terms of priorities, assignments (performers), costs, etc;
- track their actual progress and compare it against the plan;