Ideas capturing tool is what can be really useful when we want to analyze our flow of thoughts in order to find some helpful ideas that can easily slip our mind next moment so we need to record them promptly. The simplest tool is just a piece of paper that we can use to write down our ideas. This way of making notes is convinient when we need to make quick notes on the fly but in prospect it is not effective. According to getting things done theory of David Allen you should avoid mistaken including of projects (tasks that require more than just one activity to be done) instead of small doable activities into your to do list. This is really great idea because only in that way we can actually know what we should do step-by-step and this allows making our to-do lists really effective. However, this method may require collection of ideas for your next projects or next actions and for this purpose the ideas capture tool is necessary. The advisable way to manage your tasks according to GTD method is to use software. You can collect your ideas during the day by writing them down into your notebook, but then you can enter your ideas into software (create a special list of tasks and project which you would like to perform some day), so all your prospective and current tasks will be included into one consistent system.
VIP Organizer is individual task list manager that allows you to plan activities, set priorities and manage checklists. You can use this product as a personal tool for tracking your ideas, accomplishments, setting goals and planning how to achieve them.
VIP Task Manager is teamwork management groupware that allows you to manage business and projects tasks, to control performance in real-time and to analyze team efficiency. With a help of this tool you can capture ideas of your team members, customers, partners etc. Use this tool to capture some good ideas and then to manage their realization.
To capture ideas and manage their realization you should do the following:
- start your PM tool
- create task group "Ideas" and enter there all prospective ideas you have collected during the day
- use Task Tree to break-down your projects into activities
- assign tasks to performers
- plan timelines, set priorities, plan costs
- control work performance results in terms of tasks completion, time and costs