First of all you need to analyze your standard working day. While working write down all of the tasks you complete during day and the time spent to fulfill them. Categorize your usual tasks and allocate them to separate groups according to type (ex: phone conversations add to one list and preparing of documents to another list). Research how much time from your day was given to each category of tasks. According to results try to divide your next days into periods dedicated to each type of activities. Allocate first part of the day for the most important and hardest activities. Plan your day in the manner that allows you to concentrate only on one category of tasks during the period purposely dedicated to such tasks. Set daily priorities for each category of tasks. Avoid doing miscellaneous tasks simultaneously. Do not forget to plan short breaks between working chunks of day.
VIP Task Manager is task and time management groupware that allows you to plan, allocate and control your daily and long-term tasks. You can make and assign to-do-lists to your employees, categorize and prioritize tasks, set timelines, control work performance and collaborate in real-time.
VIP Organizer is simple personal application that allows you to plan your tasks. It can be easily used for categorizing, prioritizing and tracking of your daily activities.
To make your day productive you need to:
- start your planning application
- create tasks and task groups
- set task order, timelines and priorities
- control task statuses and durations
- make notes and attach documents
- group, filter and sort tasks