Task Management Software

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Home » Planning Tasks » Simple guidelines to remember in project planning
Simple guidelines to remember in project planning  

Simple guidelines to remember in project planning

  • Analyze your tasks and elaborate the plan (First analyze, then plan);
  • Research, at the first place, the ways of goals attainment, but not obstacles that can prevent you from attainment of these goals;
  • Aim to obtain deeper understanding of a problem, because many tasks look extremely difficult only at first glance, but actually can be completed easily;
  • Define the project goals and build a chain of events which should occur for achievement of each goal (first build simple plan that, if required, can be supplemented with details);
  • First of all it is necessary to describe main stages: beginning of the project (first steps), project realization and project's final;
  • Don't go into too much details.Let your team to build the detailed plan of work in which they specialize. Give your team guidelines, timelines and agree these aspects with them;
  • Make sure that your plan is feasible, move through it several times and check possible risks. Ask for advice of specialists and colleagues.
  • Use special planning software that will help you to edit your project plans and deliver plan changes  to stakeholders and executers instantly;

VIP Task Manager is groupware that can provide project planner with convenient task planning, task allocating and task controlling capabilities.  VIP Task Manager is a tool which ensures communications between project stakeholders and can instantly deliver all necessary information about project progress, changes and issues from managers to executers, and from executers to managers.VIP Task Manager is a tool which can be used as unified corporate database of tasks that were performed or will be performed within multiple projects. VIP Task Manager can be used as common project schedule, so each team member can get informed about team progress, priorities and see his/her individual task list, schedules and responsibilities.

To build project plan with a help of VIP Task Manager you need to:

  • Start your project planning and controlling application
  • Break-down your project into stages and sub-stages
  • Use Task Tree to create task groups to represent your project stages and sub-stages
  • Allocate tasks among task groups
  • Set timelines, priorities and assign executers to tasks
  • Set estimated durations of tasks
  • Set access rights for users
  • Use special sections of tasks to fill them with instructions for executers

See also:

 How to manage your long and short term tasks

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