Live business practice shows that utilizing of a multi-task journal can be advantageous in terms of higher performance and lessened number of downtimes. An approach to multi-task management, which is based on minimization of the number of engaged employees, improvement of their productivity, and regulation of workload, is opposite to single-task management techniques. The approach is carried out by the multi-task journal - a tool that allows to model the relation between tasks and resource assignments in terms of planning, scheduling, tracking and reporting. In a company, this approach results in matching the number of employees and their qualification to the number and difficulty of the tasks. In other words, a manager can assign multiple task lists to an employee while being assured that this assignment is optimal and aligned with the skills and abilities of the employee. In such a way the company will fight any disorder in its activities, save money and optimize workload.
To build the multi-task journals in your company, you can use VIP Task Manager. This is task management and resource assignment software based on client-server technologies. Your multi-task journal may include task lists, schedules, task-related attachments (files and links), specific directives and recommendations, history log and alerts. VIP Task Manager allows to share the multi-task journals and assign supervisors who are responsible for tracking feasibility of the journals.
To create and manage the multi-task journal, do the following action list:
- Run VIP Task Manager
- Go to Task Tree view. Here you can create groups, sub-groups and tasks for the journal. Use 'Permissions' panel to share/restrict employee access to the journal
- To assign a supervisor to the tasks in the journal, use 'Watch List' tab
- Calendar view will help you schedule the tasks
- Use 'Attachment' panel to enclose files and links to the tasks in the journal
Use 'Comments' panel and 'Notes' panel to specify the tasks with directives and recommendations