In terms of task management, task annotation is a short description (summary) of tasks that is aimed to show initial information on how to start, do and report tasks by employees. Often task annotations are used when tasks are in draft. For example, when some task is in draft, manager can add a short summary to the task and employee can review the summary and leave a feedback in order to clarify any misunderstandings and arisen questions. Manager will review the feedback and offer a solution. In such a way task annotation will help clearly specify and timely accomplish tasks.
Task annotations are often referred to work annotations, process annotations and project annotations. In essence, these terms are equivalent and the use of them depends on workflow particular to one or another company. For example, when workflow includes tasks and processes, the use of task annotations and process annotations is natural. When workflow reflects projects, then project annotations will be used respectively.
No matter whether your company's workflow includes tasks, processes or projects, a task management program is required. VIP Task Manager makes your workflow more specified and clear because this task management program allows leaving task annotations in the form of notes, attachments, and comments. The program is perfect to manage tasks, processes, works and projects in small and medium sized organizations.
- Run VIP Task Manager.
- Open a task and go to Notes Tab or Comments Tab to leave annotations. You can also use Notes Tab to specify folders (task groups).
- In Task Tree/Task List View you can display notes underneath each task/folder. This option is called Preview Mode.
- Use Preview Mode to quickly access task annotations in common task list.
- Use Attachment Tab to enclose files and documents that help describe your tasks.