Task Management Software
 


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Home » Solutions » Articles » Software for project quality management
Software for project quality management  

Software for project quality management



 
 

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new CentriQS -15% OFF
Business management software
for small & midsize enterprises

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VIP Task Manager
Task management software
for teams & small offices
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All Travel Checklists

new CentriQS -15% OFF
Business management software
for small & midsize enterprises

Play Demo

VIP Task Manager
Task management software
for teams & small offices
Play Demo / Download

Planning and quality management are necessary processes in project management. However, for quality maintenance and project conformity to all quality standards these processes are not sufficient for effective accomplishment. Quality management system software is required to be applied as a mechanism for quick reaction to occurred errors and discrepancies during the project performance. It allows to make quick revision of all project stages and to find errors.



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Software for project quality management

The necessity to enhance project quality can be as a result of working PM software. Improvement can be concerned to separate characteristics of the project or to processes on the level of the organization. According to quality management requirements, project managers should guarantee the following highlights:

  • project objectives and tasks are clear to all participants of the project
  • methods of task performance are thought over and known to executors
  • working methods are "anti-jamming" to possible errors of executors and external factors
  • roles and responsibility of all employees are defined
  • there are the quality control methods allowing to compare planned and actual outcomes during performance of the project
  • there are methods for correcting inappropriate outcomes

All functions are tied together, and it is not possible to manage project quality effectively without applying other components of PM. Let's consider, for example, project staff management. The certain organizational structure is required for project staff management. The project organizational structure allows to assign primary tasks of the project to various resources (including contractors and customers) and to regulate their teamwork. The organizational structure is imposed on existing organizational structure of the company, actually leading to matrix management. At all variety of possible kinds of project organizational structures, observance of following basic principles is required:

  • Advisability . The structure should correspond to general project objectives. In this connection the educational project will have other structure, than the project of telecommunication network creation.
  • Cost effectiveness . The structure shouldn't be excessive, costs for staff increase the project cost, and the project should have certain profit.
  • Flexibility . The project structure shouldn't be too rigid. It makes impossible to react to change of external conditions.
  • Coordination . The project breakdown into tasks and their assignment to responsible resources requires accurate collaborative work of these resources.

In the organizational project structure for each resource the following should be defined: tasks, responsibilities and roles. According to the mentioned organizational principle, these three components of functional responsibilities in the project always are inseparable from each other. This becomes especially relevant when delegating powers. Together with tasks, all responsibilities and roles are delegated to delegates.

VIP Task Manager is a solution for quality management . By using this product the company management can create an organizational project structure and manage project quality according to the basic principles of advisability, cost effectiveness, flexibility, and coordination. The system should enable managers to carefully find, collect and analyze data on project in order to carry out quality planning, assurance and control. Applying VIP Task Manager, you are able to:

  • assign employees responsible for project quality
  • get, control and analyze project outcomes
  • state project documentation
  • control procedure observance
  • define measure to prevent project faults

Major and subsidiary processes are regulated by corporative standard of the company. Crucial role takes standards of project management. These standards state basic stages of project development and establish responsibilities of personnel and company divisions.

The software should clearly and unambiguously document procedures and functions. All documents should accord to tasks of the project and be not excessive. VIP Task Manager allows to attach documents to tasks, build reports in Excel view and chart view. All documented tasks can be sent by email to responsible person. VIP Task Manager allows to identify those tasks and functions that are the most critical for effective project performance. For example, these critical processes can be:

  • planning of development
  • control over intermediate results
  • control over final results of project accomplishment

Read also a new article about quality management - What is quality management?

     

All Travel Checklists

new CentriQS -15% OFF
Business management software
for small & midsize enterprises

Play Demo

VIP Task Manager
Task management software
for teams & small offices
Play Demo / Download

 
 
 
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