Task Management Software

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Purchasing Management  

Purchasing Management

How to improve purchasing department productivity
in 3 minutes
How to improve purchasing department productivity  with VIP Task Manager Professional

I. Purchasing Task Management: Strategy in Action with CentriQS software

Why Purchasing Management is so important

Purchasing management is no longer seen as 'just a part' of logistics or marketing, but as a strategic factor in the entire organization. According to the recent research production companies purchase nowadays approximately 70% of their turnover, service companies purchase approximately 40% of their turnover. While many companies understand the importance of purchasing and its strategic impact on the whole organization, purchasing process still requires a more intensive management approach.

CentriQS, a kind of customizable business management software, lets managers and employees from procurement divisions focus on developing effective strategies, solving current issues, managing tasks, monitoring relationships with suppliers, and do other activities of purchase management. For example, CentriQS lets you use the Supplier view to monitor the suppliers by Countries, Product, Price, Delivery Time, and other parameters.

Actual Purchasing Management Problems

In many companies and organizations, the purchasing process goes hand in hand with mounds of paperwork, faxes and even handwritten ordering sheets. Managers waste a lot of time on data searching and transmitting, status meetings, reminding each other about important tasks, personal conversations for delegating tasks to employees and controlling them, manually creating reports, etc.

CentriQS addresses these challenges by providing purchasing professionals with the ability to organize the purchase process in a single database file. The employees can access the database to manage their tasks, appointments, and projects, to monitor invoices, payments, and orders, and to do other things that simplify their job in the purchasing division. Moreover, they can create a single department-wide dashboard for monitoring all the activities from one screen

II. Effective Purchasing Management Solutions with VIP Task Manager software

Nowadays to stop wasting time and money, and to provide the right product, at the right price, at the right place and at the right time, a head of purchasing department needs a possibility to manage all information and communication flows in a real time mode, including purchasing planning, execution, tracking and reporting. A team leader needs a system that provides a total control on Purchasing Management Process , Supplier Management Process and all purchasing team's work at a lowest operational level, supports discovering of hidden “bottlenecks” and fruitless costs, finding new sources of added value and so on. To manage purchasing process and tasks effectively a head of purchasing department and his/her team needs not only to be a professional and create a team's motivation from achieved results but also to have at his/her disposal a powerful centralized purchasing data and task management system. The most advanced companies have already understood it and implemented a purchasing data and task management on the basis of appropriate software. It gives them new possibilities to drill down into organization of purchasing process details and find new sources of additional strategic advantages such as time and cost at a lowest operational level. Now it's time to benchmark their best practice for all organizations. Download purchasing task management software right now.

Purchasing Task Management Software

Purchasing project and task management software provides you with a centralized purchasing data management system, a connecting-link between purchasing strategy and purchasing tactics. It allows you to avoid not only a lot of paperwork and redundancy but, what's more, you will be more efficient at managing the purchasing process that consists of 3 main stages:

  1. Planning
  2. Tracking
  3. Reporting


  • creating projects and tasks
  • adding all related information (notes, files, links etc.) to a task
  • assigning tasks to resources
  • setting task priorities
  • setting start/finish dates
  • selecting supervisors for certain projects and tasks
  • setting reminders (if needed)
  • creating specific statuses for purchasing workflow and specific attributes with their values for purchasing tasks


  • checking current status of a task and its changes history
  • receiving notifications on status changes (or other attributes)
  • grouping/sorting/filtering tasks by status
  • marking overdue tasks by a different color automatically


  • comparing of estimated and actual values
  • calculating statistics for tasks and projects
  • grouping/sorting/filtering tasks by any attributes
  • generating charts on key statistics for selected tasks/groups/resources
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Purchasing Management

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