Task Management Software

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Project task management Solution  

Project task management Solution


Project task management is a very essential element of the PM discipline, because it stands for realization of objectives and outputs in real life environment through completion of tasks according to plan and timeline. Every task should be properly described, appropriately assigned and clearly explained to performer, planned through setting a number of parameters including qualitative and quantitative measurements which will be used for task progress control and results evaluation.

Project task management software
It facilitates planning and controlling of tasks within projects by providing significant capabilities:

  • Recording and describing tasks with all necessary details and attributes
  • Organizing and scheduling tasks as parts of wider activity
  • Collaboration between project participants through assigning, sharing, reporting and controlling tasks

Project task management software delivers appropriate benefits to project managers as well as to project performers and stakeholders – managers can easily plan and track tasks, performers can easily receive and control their working plans, stakeholders can supervise project progress. A client-server program deployed in your office interconnects everyone in your project team by common rules and means for collaboration – all team members get necessary electronic tools to plan, report and control tasks in agreed terms and according to their roles. It allows workflow participants to manage all necessary parameters and tasks that ensure successful achievement of project goals – to allocate workloads and responsibilities among team members, and control their performance as well as entire project evolution – completion of project tasks with regard to their time metrics and costs, quantitative and qualitative indicators.

Types and capabilities
Project task management system is mostly a groupware – software which provides a group of participants with instruments for collaboration (sharable to-do lists, calendars, timelines, documents and schemas) and communication ( notifications and messaging) towards achievement of their common objectives, including managing tasks.

There are different kinds and different technologies used for driving these systems – there are lots of web services which support collaborating through php dynamic web pages (in other words through the low speed networks) and there are high speed network systems which client/server technology is much more reliable than web-based products, because it gives you more possibilities for administration to assure better security of your data.

Also all web based services, in spite of their potentially wide capabilities for customization, have a number of essential disadvantages – for example critical dependence on Internet connection (its availability and quality), questionable informational security and low transaction speed of online servers – so you should think three times before to entrust your information to such a web project task management system that can appear inaccessible at any moment. Usually these systems can be used through monthly or annual paid subscription, but many of them provide also free accounts with limited capabilities.

Software used for management of tasks includes various project task manager freeware. This kind includes any project task manager open source tools – software with program code accessible for modification and customization by any person who possesses appropriate skills in software programming. Usually open source solutions are used as basics for development of some commercial tools and have a great number of different plugins created by enthusiasts from all over the world. The main disadvantage of such free solutions is also their doubtful security – you cannot be really sure of working stability and safety of all these plugins freely distributed on the Web.

VIP Task Manager is client-server software that allows users to work both within their LAN and through the Internet. It allows project tasks planning and controlling through using different adjustable modes (timeline, calendar, task tree, to-do list). Multiple users can login into system and simultaneously work at individual and joint tasks. This software allows composing and sharing templates, analyzing performance of your workgroup in order to identify project evolution, costs and team efficiency.

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