Task Management Software

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Task delegation  

Task delegation


The most common questions and facts about Task delegation:
Task delegation is one of the key managerial skills that are worth improving, because of the high importance of delegating tasks for daily working process in organization – correct delegating tasks saves your time, develops and motivates your teammates, increases the overall organization productivity.But why delegate tasks? The answer is very simple – one man cannot do everything alone, so you need to share your work with others, but to be effective, delegating tasks should be arranged in the proper way. So how to delegate tasks correctly? Every manager should remember that delegation of tasks enables workers to gain experience to take on higher responsibilities, so before you delegate tasks ensure that employee has necessary skills and resources to complete the task (delegation tasks is not just a technique for freeing up the boss's time, but the technique to engage employees into common work wisely). Naturally, you need to delegate tasks that you are not good at or tasks that are out of your core responsibility and competency. Why delegate tasks and how to delegate tasks are quite wide themes, and we, in this article, will just casually consider theory and tips for delegating tasks, but will pay attention rather to practical aspects of managing delegated tasks.

Special task delegation software as a way of keeping track of delegated tasks:
One of the ways to keep up with effective task delegation is using special task delegation software that will help you to adhere to popular tips for delegation of tasks. Let's consider some functions that should be included into program for delegated tasks management. First of all such application should give you possibilities to:

  • Define the task clearly before the task delegation – you need means to formulate the job.
  • Select the individual or team that can take the task – you need to see current engagements of your employees to know whom the task can be delegated to.
  • State required results and explain performers why delegate tasks to them – you need means to comment task delegation, and to set work requirements.
  • Plan required resources and deadlines of the delegated jobs – you need means to outline the job duration, target date, costs, and communicate this to performers.
  • Keep tracking delegated tasks to know how work is going on – you need task delegation form to see delegated tasks along with their statuses and other details.

Task delegation
Examples of task delegation programs and technologies:
For good task delegation you need means for communication with your employees, in other words software should provide you with collaborative tools as far as delegating tasks is two-way process – you delegate tasks, control performance, provide feedback and support to employees. According to these conditions, we can say that the best style of work for such programs is real-time collaboration, so they need to use client-server technology. Sometimes, to delegate tasks Outlook application is used, but in order to work in multi-user mode this application needs installation of additionally paid Microsoft Exchange software that makes possible real-time delegating tasks in Outlook, but there is another product which can be used for instant task delegation and communicating with teammates – VIP Task Manager.

Task delegation groupware for small and medium business:
VIP Task Manager is client-server software for teamwork (groupware), which meets all requirements mentioned before; through network of client applications installed on computers of your teammates you can assign tasks to them as well as to monitor completion of these tasks. This is full-featured task and time management tool that provides customizable electronic task delegation forms of Task List, Task Tree and Calendar. You can use all powerful instruments of this software to define delegated tasks clearly, plan required results, resources, timelines, costs, and set other work requirements to ensure effective work delegation, along with further performance control in real-time and communicating with performers for getting and providing feedback on delegated tasks.


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