Task tools

Task tools are special type of computer-based instruments used for managing different types of tasks (separate working elements, integrated work pieces, standalone jobs, etc) – their functions mainly include planning, delegating (assigning), controlling and reporting these matters. Project planning process means specification of the entire work amount through describing it with multiple tasks explained in different attributes and parameters. These objects are consistently integrated into a sole project which is completed only when successfully worked at least through its critical path.They are usually included into an electronic toolbox of some bigger project management software, such as VIP Task Manager. Let’s minutely consider what these task tools are, using specific example of a program.

Specifications (planning, scheduling, assigning):

• Window – this is an interface for job setting, comprising the necessary outline of fields and tools to input all the required task attributes (name, priority, status, due date, etc). It is very important to organize this window’s interface to be maximally convenient for inputting necessary data pieces, so that all essentials are within an easy reach and nothing can be missed.
• Resources – it is normal that a time planner may want to record the amount of project resources he allocates for completing each of his tasks; this data comes out from evaluating and estimating the tasks he plans. For this purpose, the software should provide appropriate capabilities for recording costs, budget, time, measures, and whatever else can be needed.

VIP Task Manager has all the necessary means for proper planning of your tasks – when you open a task window you will see standard layout of attributes to be filled in (time, priorities, statuses, etc), but you can extend it with a number of custom attributes representing your specific matters, including formulas.

Tools for creating projects (integrating tasks into projects):

• Grid – when you have a big number of tasks you need an interface tool to review them in an organized and convenient manner. Good solution is an agile task spreadsheet that can provide you with a layout-oriented customization to reach a view suiting your specific needs, so that you can see a properly grouped, timed, sorted and prioritized list of your appointments and goals.
• Tree-like area – this is actually for making your tasks a part of a bigger project that should be represented as a break-down structure of smaller work elements. This can be reached via an instrument giving you a hierarchical picture of all your tasks where each one is associated with a certain category (stage, phase, department, etc).   

VIP Task Manager is a multiuser program providing you with several flexible task displays suited to every fancy – Task List, Task Tree and Calendar. You can easily switch between them, so that each of these task spaces provides you with a specific picture of the same tasks stored in and retrieved from the one database, but shown in different manners.

Task tools for managing view options: 

• Task filter – one of the main ways to get a proper view of tasks is to set up special interface filter that determines how the data will be displayed on your screen. Such a filter allows you to isolate tasks that are out of certain scope, but enables you to see only entries that meet your requirements.
• Task dialog – it is very important to know how the software delivers essential data to you. Good example of task program should notify you on changes in working plan, on work progress, and remind you of upcoming events and deadlines. 

VIP Task Manager is a program that can keep all your team members aware of their commitments and inform them about the latest project news. You can use flexible Filter panel to set up your viewing options, while there are different other notifying tools – pop-up reminders and notifications that are shown in-program as well as pop-up in task tray of your Windows.