What is a task tracking tool?
It is a standalone software product that supports group collaboration and helps users to review, track, control, and analyze tasks. It allows keeping information (like schedules, templates, documents, files etc.) associated with tasks in a single location (a database), and it also offers options to monitor parameters of tasks, so in general you get a powerful solution for job monitoring. Such tools are convenient to manage task-driven events, such as projects, processes and workflows, when you don’t need to synchronize data with external applications (like MS Excel and HTML editors).
What is a task tracking system?
It is a complex software solution for managing tasks and jobs within projects and workflows. Such a system allows creating to-do lists, planning project events, and monitoring pending todo items. You can use task tracking systems to create project tasks, plan project calendars and organize project documentation, and keep all this information in databases. Then you can easily track status of tasks, monitor project events, and share project documents. Task tracking systems help control task performance, conduct job analysis and build task reports, so they contribute to better management of projects, processes and workflows.
Differences between task tracking system and tool
Task tracking system is a more powerful solution than a tool. As a rule, it has all features particular to any tool, plus it contains functionality to export-import data to/from external applications. For example, VIP Task Manager is a task tracking system that allows importing tasks from MS Outlook to its database as well as exporting its task lists to Excel spreadsheets, HTML files and text files. Data exporting-importing functionality is the major difference between system and tool.
Besides, system has advanced options to manage projects and workflows. These options may include the following:
- Workflow Editor to customize task workflows and create task sequences
- Permissions Manager to set user access level to information in a database
- Project Tree Builder to create multi-level structures and hierarchies for projects and task lists
Kinds of tools and systems
They can be web based (online), mobile and desktop based.
- Web based and online solutions are convenient to manage tasks which are parts of outsourced and remote projects. They require high-speed Internet connection and have non-typical interface options which are often an obstacle to usability and performance.