Task Management Software

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Step 7. Task documents in software development company solution  

Step 7. Task documents in software development company solution


Task attachment
In any project of the software development company there are a lot of documents needed to maintain the project, provide the employee with necessary information and keep the project history documented. Specifications, technical inspection analyses, status reports, test cases and other are the integral parts of the project. In order to make task performance better,

VIP Task Manager allows to associate tasks with documents, and so the employee will be able to enclose appropriate files to their to-do lists. For example, the graphic designer can attach images of any format to the task "Create Tool Bar icons for v.4.0". It would allow him to associate files with the task and work closely with it.
In VIP Task Manager the project documentation can be attached directly to the tasks. The column "Attachment" shows links to the enclosed documents. The graph designer can easily open any document right from his to-do list by using this column. Besides, he can use task attachments to organize all images, pictures, web links and files into universal tool for task and file management. As task can be permitted to be viewed by any resource, all attached files can be exchanged and shared between the graphic designers, testers and developers. The company gains extra benefits as software development process becomes more flexible and controllable.

Exporting tasks into Excel file
Because of usability and popularity of MS Excel solution, a great number of companies use this software in various projects. The idea to export tasks from task management software into MS Excel will give extra benefits, and the software development company will be able to gain more from data exporting feature. For example, the project manger can export tasks contained in the folder "Budgeting software v.4.0" to use these data in calculation and project budgeting. To export task list view from VIP Task Manager into MS Excel, you can use option "Export View To Excel". The software exports the tasks with all active columns. If you need to export a part of the task list (e.g., only incomplete tasks or tasks changed today), you can use Filter Bar to hide unnecessary tasks.

Printing task list view
When the team leader appoints a meeting, he needs to plan what to discuss with the team and what materials can be taken with to describe the project and its status. For example, at the final phase of product beta-testing the test manager wants to conduct meeting with all testers in order to debrief the test team and find out what issues they faced during the project execution. Before appointment of product release date, the test manager should be sure that all bugs, errors and malfunctions are tested and repaired. During this meeting he can discuss outstanding issues with the testers. In VIP Task Manager the overview of beta-testing process can be achieved by using printable task list view. The test manager can print out task list view in the folder "Beta-testing, product version  4.0" with all task statuses, due dates, assignments, priorities, notes, permissions and anything else that would help to describe the testing performance and point to difficulties and issues with the tasks.

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